Executive Assistant

Key Responsibilities

Executive Support to the Head of School

• Manage and prioritize the Head’s calendar with strategic awareness and sound judgment
• Coordinate meetings, board communications, and confidential correspondence
• Prepare documents, presentations, reports, and briefing materials
• Track follow-up items and ensure timely completion of commitments
• Serve as a gatekeeper and liaison with trustees, donors, parents, faculty, and community partners
• Maintain strict confidentiality regarding personnel matters, strategic initiatives, and sensitive communications

Board & Committee Meeting Management (End-to-End)

• Serve as the primary point of contact and administrative liaison for the Board of Directors and board committees.
• Build and maintain the annual board/committee meeting calendar; coordinate dates, locations, technology, and logistics.
• Gather agenda items from the Head of School, senior leaders, committee chairs, and relevant presenters.
• Compile, format, and distribute board packets in advance (agenda, minutes, reports, resolutions, dashboards, and attachments).
• Attend all Board and committee meetings to record thorough minutes, including attendance, motions, proposals, and resolutions, following correct governance protocols.
• Produce and distribute meeting minutes promptly; track follow-up action items and ensure owners are assigned and deadlines are met.
• Support onboarding of new board and committee members, maintaining orientation materials, access instructions, and board documentation.
• Maintain organized board records and archives, including historical minutes and materials required for audits or compliance.

Front Desk & Community Ambassador

• Serve as the primary receptionist and greeter for the main lobby
• Provide a welcoming, professional first impression for parents, students, donors, trustees, and visitors
• Manage incoming calls and inquiries with courtesy and efficiency
• Coordinate office systems and supplies (inventory, ordering, equipment coordination, shared spaces, basic troubleshooting).
• Support planning and hosting of staff meetings, trainings, and school/community events—including room setup, technology support, hospitality, and materials.
• Maintain shared office calendars and coordinate facility/meeting space scheduling as needed.
• Handle difficult conversations with calm professionalism when interacting with concerned parents and community members

Business Office Support

• Provide administrative assistance to the Business, Admissions, and Advancement Offices as workload allows
• Support finance, HR, or operations projects as assigned, including tracking incoming resumes for open positions and communicating with applicants
• Assist with documentation, data entry, reporting, and internal coordination
• Demonstrate flexibility in shifting priorities to meet institutional needs
• Manage campus rental agreements. Prepare rental agreements, ensuring staffing, set-ups, payments, and documentation.
• Review and distribute the employee handbook and document retention policies.
• Prepare, submit, and manage all property & casualty insurance renewal documents and certificates of insurance from vendors.
• Prepare an Emergency Management Plan in accordance with the State of Ohio, including recording of all drills.

Qualifications & Core Competencies

1. Absolute Discretion & Integrity

• Demonstrated ability to maintain strict confidentiality
• Sound judgment in handling highly sensitive information
• Trustworthy, steady, and emotionally intelligent

2. Administrative & Executive Functioning Excellence

• Exceptional organizational skills and follow-through
• Strong ability to prioritize and manage multiple concurrent tasks
• Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar, Drive)
• Clear, professional written and verbal communication

3. Flexibility & Service Orientation

• Willingness to “roll up sleeves” and do what needs to be done
• Adaptable in a fast-paced school environment
• Team-oriented and supportive of colleagues across departments

4. Creativity & Continuous Improvement Mindset

• Ability to assess existing processes and recommend improvements
• Proactive problem solver
• Comfortable taking initiative and making thoughtful suggestions

5. Professional Presence

• Polished and poised in interactions with major donors, trustees, and families
• Calm and composed under pressure
• Represents the Head of School and the institution with professionalism and warmth

Preferred Experience

• Prior experience supporting a senior executive, school leader, or nonprofit administrator
• Experience in an independent school or mission-driven organization; knowing the Lake Ridge community would be a plus

Personal Attributes

• Mature and steady under pressure
• High emotional intelligence
• Warm and welcoming, yet appropriately professional
• Highly dependable
• Detail-oriented without losing sight of larger priorities
• Committed to the mission and values of independent education
  
  
  
  Interested candidates should submit a cover letter, resume, and references to careers@lakeridgeacademy.org.